Job Description

University Overview

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. Penn consistently ranks among the top universities in national surveys and has 12 schools offering undergraduate, graduate, and continuing education opportunities. Penn emphasizes interdisciplinary scholarship and learning, and has been recognized as one of Americas Best Large Employers in 2023 by Forbes.

Penn offers a unique working environment in Philadelphia with access to educational, cultural, and recreational activities. The university provides a competitive benefits package including healthcare and tuition benefits for employees and families, retirement benefits, professional development opportunities, family-friendly benefits, health and wellness programs, and more.

Posted Job Title

Associate Director, Planning (Space Planning & Operations)

Job Profile Title

Associate Director D, Facilities

Job Description Summary

The Associate Director, Research Program and Space Planning, manages and coordinates the development of functional need programming and planning of space solutions for the University of Pennsylvania Perelman School of Medicine (PSOM). This work includes communication with organizational and program stakeholders, data analysis, needs assessment, space programming, building level organizational planning, space planning, and recommendations of space use to senior leadership. The Associate Director provides innovative leadership and builds strong partnerships within the Penn Medicine and University communities in support of the School's tripartite mission and strategic interests. The Associate Director leads thought processes, achieves consensus, acts as a change agent, and pursues development of an environment that enables and enhances the transformative work of the PSOM, faculty, students, and staff. This position is considered essential.

Job Description

Education: Bachelors Degree in related field, or equivalent work experience required. Professional degree in Architecture, Planning, or related field is preferred.

Professional Experience: 5 to 7 years of relevant work experience preferably in a medical school or academic environment.

Job Knowledge and Personal Skills:

• Demonstrates excellent written and oral communication/interpersonal skills, good managerial and people skills, accurate and precise, and organized
• AutoCAD proficient, Revit preferred. Familiar with database software packages, CAD/CAFM systems, and basic building infrastructure systems and space planning
• Ensures accountability, demonstrates self-awareness, values differences
• Ability to communicate with a wide variety of audiences, including those at a high level of influence
• Strong critical thinking and problem-solving skills
• Ability to manage conflict
• Nimble learning and self-development skills

Must be able to:

• Identify complex issues and simplify those that need to be escalated for leadership action
• Anticipate, proactively prevent, and/or mitigate potential issues utilizing past experience and a strong understanding of client behavior
• Ensure problems are solved at the root cause level when issues arise

Special Requirements

The Perelman School of Medicine is a multi-building research and teaching complex with emphasis on biomedical research. The School Community requires a high level of support service delivery to fulfill its mission. The Department of Space Planning & Operations coordinates and assures uninterrupted delivery of necessary utilities and other support services. The responsibilities, importance to the School and University, and the stress and pressure placed upon employees by emergency situations are described in this position description. All employees of the Space Planning & Operations department are considered to be essential.

Job Location / Department / School

Philadelphia, Pennsylvania

Perelman School of Medicine

Pay Range

$91,000.00 - $105,000.00 Annual Rate

Salary offers are based on qualifications, experience, skills, and education, aligned with external market data and internal Penn data.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family. Flexible spending accounts are available for eligible health care and dependent care expenses.
• Tuition : Tuition assistance for employee, spouse, and dependent children; eligible dependents may also receive tuition assistance at other institutions.
• Retirement : Generous retirement plans with pre-tax or Roth options; investment options through TIAA and Vanguard.
• Time Away from Work : Substantial paid time off for vacations, personal matters, illness, and family needs.
• Long-Term Care Insurance : Offered in partnership with Genworth Financial for eligible employees and family members; includes underwriting considerations.
• Wellness and Work-life Resources : Programs and resources to balance work and personal life.
• Professional and Personal Development : Resources to advance personally and professionally.
• University Resources : Access to libraries, athletic facilities, cultural activities, and events; many activities available to employees and families.
• Discounts and Special Services : Deals on arts, entertainment, transportation, mortgages, and more.
• Flexible Work Hours : Flexible options for non-traditional hours, locations, and structures.
• Penn Home Ownership Services : Forgivable loan for eligible employees for home purchase or improvements.
• Adoption Assistance : Reimbursement for eligible adoption-related expenses.

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