Job Description

The Trust Officer is responsible for the administration of assigned accounts. Our selected candidate will represent the company in business activities and contacts with customers, outside professionals and beneficiaries relating to these accounts. Also, the Trust Officer assures us of compliance with all policies and procedures governing trust functions and all applicable state regulations. Responsibilities include administering accounts in accordance with the governing instrument's terms and in a manner consistent with the needs of principals, beneficiaries, and remaindermen; contacting or corresponding with persons, agencies, and organizations that have an interest in any aspect of an account; maintaining awareness of new business opportunities and advising or consulting with other officers on details of proposed plans; analyzing the need of funds according to needs of beneficiary; coordinating and reviewing the preparation for filing federal and state tax returns for trusts; establishing and maintaining client data; consulting with trust’s attorney from administrative perspective on drafting legal documents; reviewing and approving discretionary payments for trusts and beneficiaries; initiating and/or assisting in the marshalling and funding of new accounts; interacting frequently with subordinates, peers, and functional managers; complying with all company policies and procedures, state laws and regulations; complying with Bank Secrecy Act, OFAC Anti-Money Laundering, and USA PATRIOT ACT policies and procedures; ensuring proper risk-rate customer as outlined in the Customer Identification Program; performing personnel functions including performance appraisals and disciplinary actions; supervising employees including delegation, scheduling, and training; reporting suspicious activity; participating in required annual compliance training; consistently reporting to work on time; understanding business implications of decisions; responsible for timely preparation and approval of annual and initial trust reviews; responsible for preparation and submission of discretionary requests to TAC; staying current regarding regulatory rulings and enrolling in CE courses if needed. Education requirements include Bachelor’s Degree preferred, or H.S. Diploma/GED with significant practical experience in financial services specifically in Trust Administration. Basic requirements include strong knowledge of state trust compliance regulations, proficiency in computer operation and software, typing skills, intermediate math skills, good communication skills, problem-solving ability, organizational and time management skills, ability to work independently and with a team, current driver’s license and vehicle insurance if driving is required, sensitivity to deadlines, and ability to delegate tasks. Preferred license is Certified Trust and Fiduciary Advisor (CTFA).

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