Job Description

Purpose of the Position:

The Office Services Coordinator provides essential administrative and clerical support to ensure smooth daily operations within the office. This role supports various departments by managing mailroom duties, maintaining office and kitchen supplies, assisting with event and trial preparation, and ensuring shared spaces remain organized and fully stocked.

Key Responsibilities:

• Manage scanning, printing, copying, and mailing tasks with accuracy and timeliness
• Retrieve daily mail from the Post Office and distribute all incoming mail, including FedEx and UPS deliveries
• Process and send outgoing mail, ensuring proper labeling, postage, and timely delivery of all shipments
• Monitor and restock copy and printer stations daily with paper and supplies
• Deliver in-office mail and internal packages to team members on an hourly basis
• Support trial preparation, including copying, creating binders, and setting up conference rooms
• Handle copier maintenance, including scheduling service calls, ordering toner and paper, and basic troubleshooting
• Set up and clean conference rooms for meetings and events
• Maintain cleanliness and organization of the lounge area and ensure it is stocked with necessary supplies
• Coordinate deliveries with couriers and perform occasional local pick-ups and drop-offs
• Assist with setup and breakdown of special events
• Track inventory and manage ordering of office and kitchen supplies
• Provide backup support for the front desk and reception area as needed
• Perform other related duties and administrative tasks as assigned

Qualifications:

• High School diploma or equivalent required
• Minimum of 2 years of experience in customer service, reception, or a related administrative role

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

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