Job Description

A leading NY-based investment firm is seeking a highly skilled and experienced Executive Assistant to support its Washington, D.C. office. This role will support a dynamic team of professionals, ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers & Acquisitions sectors.

Key Responsibilities

Executive Support

• Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Expense Management: Prepare and process expense reports accurately and in a timely manner.
• Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
• Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.

Office Coordination & Operations

• Supply & Inventory Management: Order and maintain stock of office supplies, paper, snacks, and other essentials to ensure a well-equipped workplace.
• Reception & Guest Management: Serve as the first point of contact for visitors, providing a professional and welcoming office environment.
• Office Organization: Ensure common areas, conference rooms, and kitchen spaces are clean, stocked, and well-maintained.
• Vendor & Facilities Coordination: Liaise with building management and external vendors to oversee office maintenance, repairs, and deliveries.

Qualifications

• 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
• Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
• Experience coordinating global travel and preparing detailed itineraries.
• Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
• Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
• Comfortable working in a fast-paced environment while balancing multiple priorities.
• Team-oriented mindset with the ability to work independently when needed.

Salary- $115,000-$120,000 w/ benefits

Schedule- Onsite- Monday-Friday

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