Executive Assistant at Dynamic Investment Firm in Midtown Job at BCL Search, New York, NY

cVhoOUVtbmM5Um1CZHBISkw2VXAzRXRKWEE9PQ==
  • BCL Search
  • New York, NY

Job Description

Our client, a highly reputable Investment Firm, is looking for an Executive Assistant to support senior Investment Team staff in all administrative tasks. The EA will seamlessly handle the calendar management, travel, expenses, and projects as needed. The EA may also be asked to help support ad-hoc office management and administrative tasks for the firm's senior leadership team upon request. The ideal candidate will be polished, exceptionally organized, well spoken, and pay impeccable attention to detail. The candidate must be resourceful in executing tasks and able to function autonomously in a fast-paced environment. This role is in the office 5x a week.



Responsibilities:
  • Maintain high-volume calendar, schedule and coordinate internal and external meetings.
  • Handle matters on behalf of senior personnel as well as alert them to urgent matters that requires their attention.
  • Coordinate complex domestic and international travel arrangements which include flights, car service, dinner reservations, colleague and client meetings etc. This also includes troubleshooting travel problems, if they arise, when individuals are traveling.
  • Answer phone lines, take messages, schedule appointments.
  • Maintain confidentiality of all sensitive and confidential issues.
  • Assist with firmwide event coordination and planning.
  • Participate as a member of an administrative staff that supports a growing office environment.
  • Maintenance of internal directories (including phone lists, emergency contacts, etc.).
  • Facilitate the hiring process for the investment team by coordinating interview schedules with recruiters based on candidate and team availability. Manage the distribution of resumes and oversee all day-of interview logistics ensuring a seamless candidate experience.
  • Serve as a primary point of contact for the team and act as a liaison between the investment team and other internal departments.
  • Anticipate the needs of the team members and proactively take initiative to provide support and solutions.
  • Ad-hoc tasks as needed.


Requirements:
  • Minimum of three years of experience supporting senior level management.
  • Previous job references required.
  • College degree required.
  • Excellent Microsoft Office Skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently with strong follow-through skills.
  • Excellent communication skills - both verbal and written.
  • Flexibility to juggle an extensive degree of multiple and changing priorities.


Salary
$95-110K (DOE) + Discretionary bonus opportunity + Great benefits + Excellent PTO + Perks

Hours
8:30/9am-5:30/6:00pm + Flexibility if needed

#IND1 BCL Search

Job Tags

Immediate start,

Similar Jobs

Ace Hardware Corporation

CDL A Driver - Seasonal Job at Ace Hardware Corporation

 ...join us today to be a part of what makes Ace the Helpful Place! Our Wilton, NY distribution center is looking for Professional Truck Drivers to make an impact and support our retailers during our peak season with direct-to-store deliveries. Backed by a team of traffic... 

Sodexo

Retail Manager 2 Job at Sodexo

 ...Role Overview Be part of a team and grow your career! Sodexo is seeking an experienced Retail Manager 2 to oversee food service retail operations at Virginia Hospital Center in Arlington, VA . The Retail Manager will work Day Shift (10:30am start time) with... 

Adecco

Social Media Coordinator Job at Adecco

 ...Adecco Creative is partnering with a global beauty brand to recruit for a Social Media Community Manager role. This position will be hybrid in NYC, and ongoing contract. Candidates should have 2-3 years in social media working with a corporate luxury, fashion, or beauty... 

Lloyd Staffing

Senior Shopify Developer Job at Lloyd Staffing

Company DescriptionJob DescriptionJOB OVERVIEWFront-End Web Developer with Shopify experience.The ideal candidate will have hands-on experience building and optimizing eCommerce websites and will thrive in a dynamic, startup environment as an independent contributor... 

Global Resource Solutions, Inc.

Security Escort Job at Global Resource Solutions, Inc.

 ...Solutions, Inc. (GRS) is seeking an enthusiastic, motivated, detail orientated, and talented individual for the position of Security Escort. Job Description: Summary: The Escort is primarily responsible to perform protective service and escort work such as...