Job Description

Job Description

Job Description

General Summary:

The Events Director plays a pivotal role in supporting the facilities usage and event support through administrative tasks and large church wide event coordination, while also helping the Director of Facilities and/or Campus Pastors by organizing internal and external events. This position requires both a people and detail-oriented individual with strong organizational skills, the ability to multitask, and a proactive attitude towards problem-solving.

Position Specific Duties: (includes but not limited to)

Administrative Support:

• Assist the Director of Facilities and Support Team in daily administrative tasks, including managing emails, event software, phone calls, and calendar scheduling.

• Prepare and maintain billing, documents, work orders, reports, and presentations as needed.

• Coordinate logistics for meetings, including room reservations, agendas, and materials preparation.

• Manage facilities use request and onboarding process expectations as needed.

• Weekly and monthly coordination with Waxhaw campus team and North Point Academy for upcoming events/facility usage.

• Execute facilities-related research.

• Monitor and manage commercial kitchen space, lease contract and tenant usage.

Event Coordination:

• Schedule and coordinate events, both internal and external, such as meetings, workshops, conferences, concerts, weddings, funerals, and staff gatherings.

• Manage event logistics, including venue selection, catering arrangements, and a hospitable setup ensuring seamless execution.

• Collaborate with various teams to plan and execute events that align with organizational objectives and enhance employee engagement.

• Assist in developing event budgets and expenses to ensure cost-effective planning.

Software Management:

• Maintain accurate and up-to-date records in databases related to facilities and events.

• Utilize Event software proficiently to extract and analyze data as needed for reporting and decision-making purposes.

• Ensure data integrity and confidentiality in accordance with organizational policies and regulatory requirements.

• Procurement and distribution of supplies including but not limited to paper, office supplies, snacks, waters and weekend coffee with supplies.

• Other duties as assigned

Qualifications:

• Education: Bachelor's degree in business administration, hospitality management, or a related field preferred.

• Experience: Proven experience in administrative support, event coordination, or a similar role.

• Skills: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. Proficiency in Microsoft Office Suite and event management software. Attention to detail and a high level of accuracy in data entry and record-keeping.

• Personal Qualities: Compassionate, empathetic, and respectful. A strong commitment to the values and mission of Forest Hill Church. Capable of handling sensitive situations with discretion and professionalism. Demonstrate passion for serving the local church and engaging all generations through biblical principles and essentials. Personal faith development through personal Scripture reading and prayer.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

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