Job Description

Choate USA is seeking a highly organized and detail-oriented Business Development Administrator (BDA) to support our Outside Sales operations in our different markets. The ideal candidate will have strong administrative skills, a proactive work ethic, and the ability to manage multiple responsibilities in a fast-paced, team-oriented environment.

Choate USA has been a leader in the landscape construction industry for over 37 years. Our expertise spans irrigation, landscape, pavers, synthetic turf, and site furnishing scopes for new construction. We proudly serve a diverse range of commercial customers, including general contractors, architects, and end-users. Our team’s dedication to innovation, quality, and experience ensures that every project is completed on time and within budget. We value individuals who take initiative, maintain strong attention to detail, and contribute to the continued success of our company.

Position Overview

The Business Development Administrator will assist with day-to-day sales activities, including vetting project opportunities, maintaining accurate records in Salesforce, coordinating communication between teams, and supporting both pre- and post-sales processes. This role is essential to ensuring that all opportunities and project documentation are handled efficiently and accurately.

Key Responsibilities

Sales Support

• Review and vet incoming job opportunities.
• Input Invitations to Bid (ITBs) into Salesforce and maintain organized records.
• Coordinate with estimating to address project questions and scheduling.
• Research new general contractors through plan rooms and ITB platforms.
• Order deliveries requested by outside Business Development Representatives.
• Maintain data in Salesforce.
• Help with the day-to-day duties of the Outside Sales Rep.

Post-Sales & Administrative Tasks

• Assist with Accounts Receivable follow-up and update emails.
• Track submittals and irrigation shop drawings.
• Prepare and track change orders within Salesforce.
• Coordinate delivery of samples and closeout documentation.
• Maintain organized shared folders and ensure daily file management.

Daily Routine

• Participate in daily start-up calls to review priorities.
• Review follow-up lists through Salesforce dashboards.
• Maintain an updated shared calendar for team coordination.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Salesforce or similar CRM systems preferred.
• Prior experience in construction, landscape, or irrigation industry a plus.

Compensation and Benefits

Salary Range: $35,000 – $70,000 annually, based on experience

Job Type: Full-time

Schedule: Monday through Friday; weekends as needed

Benefits:

• 401(k)
• Health, Dental, and Vision Insurance
• Flexible Spending Account (FSA)
• Company-provided phone
• 10 personal days plus paid Company Holidays per year.

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