Job Description

Job Description

Job Description

Accounts Payable Specialist – Consulting Engineering Firm (Civil + Structural)

Location: Washington, DC / Northern Virginia | Contract-to-Hire

Are you an organized, numbers-minded Accounts Payable professional who thrives in an environment where precision and project impact go hand-in-hand?

Our client, a well-established civil/structural engineering consulting firm in the DC Metro area, is looking to bring on a dependable Accounts Payable Specialist to support their growing finance team. With a legacy of delivering infrastructure, environmental, and planning solutions across public and private sectors, this firm needs someone detail-oriented and proactive to ensure their project payables process stays sharp and efficient.

We’re working directly with their hiring manager to identify someone who understands the nuances of project-based billing and can coordinate closely with both internal project teams and external consultants/vendors.

Position Overview: What You’ll Be Responsible For

• Review, match, and process a high volume of AP transactions tied to active engineering projects
• Ensure timely and accurate coding of invoices to proper project and GL accounts
• Route invoices for internal approvals, working closely with PMs and department heads
• Communicate with outside vendors, subconsultants, and internal teams to resolve invoice discrepancies
• Reconcile vendor statements and assist with weekly check runs or ACH batches
• Support AP functions during month-end close and coordinate with the Controller or Accounting Manager

What We're Looking For

• 2–4 years of recent Accounts Payable experience, ideally in a civil, structural, AEC, or consulting environment
• Familiarity with project tracking and cost allocation in accounting software (Deltek Vantagepoint, Ajera, QuickBooks Professional Services, or similar)
• Understanding of how professional services firms process payments against budgets, POs, and contracts
• High attention to detail, excellent time management, and the ability to juggle priorities across projects
• Solid communication and teamwork skills – you’ll be working across departments daily

Why This Firm?

• Highly respected engineering consultancy working on impactful regional infrastructure and development projects
• Collaborative, mission-driven team with a clear appreciation for accounting’s role in project success
• Competitive compensation, strong culture, and the potential to move into a full-time position
• Be part of a company that values technical excellence and client service

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